What is the EPA Biennial Report?
The EPA Biennial Report is a document that large quantity waste generators must submit to the EPA every two years. The report includes the nature, quantities, and disposition of hazardous waste generated at the generator’s facility.
If the EPA Biennial Report is not submitted on time, or if it’s filled out incorrectly, this could mean large fines or other penalties against your organization. (Read our article detailing How to Prepare for Your 2020 Mandatory EPA Biennial Report).
The EPA Biennial Report instruction booklet is a fairly dense, 137 page PDF publication available online. While every waste generator or service provider should be familiar with the instructions, there are ways to streamline form preparation. Later in this article, we’ll explore how you can simultaneously improve your compliance and save time preparing this report.
When Must the EPA Biennial Report Be Submitted?
According to the EPA, The Biennial Report form (EPA form 8700-13A/B) must be submitted to your authorized state agency or an EPA regional office by March 1 of every even-numbered year. The contents of the report include activities from the prior calendar year. The EPA report includes information, such as:
- Facility’s name and address, and EPA ID Number
- Quantity and nature of hazardous waste generated
- Hazardous waste destination (recycling, treatment, storage, or disposal)
Who Must File This Report?
All US based waste facilities are regulated under the Resource Conservation and Recovery Act (RCRA), as amended by the Hazardous and Solid Waste Amendments (HSWA). You are required to complete and file a Hazardous Waste Report (AKA “Biennial Report”) or your State’s equivalent hazardous waste report, if you meet the definition of a Large Quantity Generator (LQG) during the collection year.
You are a RCRA LQG if you, by site:
- Generate, in any calendar month, (which includes quantities imported by importer site) 1,000 kg/mo (2,200 lbs/mo) or more of non-acute RCRA hazardous waste; or
- Generate, in a calendar month, or accumulate at any time, more than 1 kg/mo (2.2 lbs/mo) of any RCRA acute hazardous waste; or
- Generate, in any calendar month, or accumulate at any time, more than 100 kg/mo (220 lbs/mo) of residue or contaminated soil, waste, or other debris resulting from the cleanup of a spill, into or on any land or water, of any RCRA acute hazardous waste; or
- Generate amounts above the LQG threshold of either acute hazardous waste or residue or contaminated soil containing acute hazardous wastes.
What Should the Biennial Report Include?
The EPA Biennial Report is for documenting on-site hazardous waste generation and management and off-site waste shipment.
Some key sections of the form include:
- The source, characteristics, and quantity of hazardous waste generated.
- The quantity of hazardous waste managed on-site and the management method used.
- The quantity of hazardous waste shipped off-site for treatment, disposal, or recycling and the off-site management method used.
There are additional requirements for organizations that receive waste off-site.
What Are The Penalties For Non-Compliance?
Federal law requires that all qualifying waste generators or management facilities complete and submit the EPA Biennial Report. Non-compliance is determined by several factors and can range from late form submission to form errors to intentional form data omissions or misrepresentation. Fines and penalties can vary widely from thousands of dollars up to millions. In cases of proven criminal intent, penalties can even include jail time.
Improving EPA Biennial Report Compliance
As we can see, the Biennial Report is a complex and critical document for any company that generates or manages waste. Many organizations dread the March deadline that comes around every two years, however, there are ways to make the process easier.
Waste management software ,such as the PegEx Platform, is one such solution that helps you handle the preparation of the EPA Biennial Report and other documentation. For starters, with the software, all the important data required to fill out the Report is stored in one central digital location. This provides easy access and organization when report time rolls around – no more scrambling around looking for information.
Additionally, these software platforms use cloud computing which means they can be accessed from any computer with an internet connection. So even if your company computer system breaks down or gets burned in a fire, you’ll never lose access to important files and documentation.
Faster And More Accurate Form Completion
It may sound unreasonable, but some firms have been fined by the EPA for print that appears “outside the lines” during form completion. Yes, they can be that strict. Waste management software helps avoid these minor mistakes while also ensuring the most accurate data gets placed where it’s meant to be located.
Also, the form completion is automated, which means the system prompts you to fill out all the necessary fields. In some cases, a drop-down menu makes things even faster as all you have to do is click on the response instead of typing it out manually.
Full Suite of Tools
The beauty of waste management software is that similar benefits can be extended to nearly any part of your company. For instance, an automated quote builder is also part of the software package. This means your teams can generate and send out quotes much faster to win more jobs.
Also, just like the Biennial Report, important documents such as waste manifests and waste profiles can be produced much faster and more accurately. This improves your compliance profile, and it frees up your employees to handle more important tasks.
Waste management software even has customer management and sales tools to unify all your company efforts and make them more efficient.
Waste Industry Experience Counts
You may have heard of the term Software-as-a-Service (SaaS). This means the software used to improve your business operations. Some SaaS brands out there sell general business software, but they don’t have an environmental services background. If you shop around for these generic solutions, you might end up disappointed.
The EPA Biennial Report is not a simple document. It’s critical to implement tools designed specifically for waste services by a provider that knows the industry. That way, the software gets used to its full potential. The end result is improved compliance, more business, and a highly efficient workflow.
Improve your waste management company’s performance with the PegEx Platform business management software built specifically for the waste service industry.