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For environmental services providers, the waste profile is a critical document that helps ensure your Environmental Protection Agency (EPA) regulatory compliance. Waste profiles are also necessary for clear communication with Treatment, Storage, and Disposal Facilities (TSDF). Improper preparation of this document can expose your firm to risks, such as potential EPA fines, staff resource drain, and TSDF relationship friction.

There are a number of ways to prepare this documentation, however, none are as efficient and accurate as using waste profile software. Let’s examine the importance behind the waste profile and how to prepare this critical regulatory document.

Why Is The Waste Profile Important?

The EPA requires waste management companies to create a Hazardous Waste Profile for any instance of hazardous waste removal. This document must be prepared and presented to the TSDF before you ship your waste. TSDFs won’t accept any waste shipment without prior authorization, and the waste profile is an essential component to this process.

The waste profile is a detailed description of waste contents to inform the TSDF that will receive, treat, or dispose of the waste. Waste profiles must contain specific codes and other data to comply with the EPA’s Resource Conservation Recovery Act (RCRA), such as listed hazardous waste codes (F, K, P or U codes) or characteristic waste codes (D codes).

What Else Does The Waste Profile Contain?

As hazardous waste may have complex physical properties, the waste profile must be able to describe a wide range of waste characteristics. For example, in one section of the waste profile, certain properties of waste are described by:

  • Color
  • Odor
  • Physical state at 70°F
  • Phases
  • BTU/lb
  • pH
  • Liquid flashpoint at various temperatures
  • Boiling point
  • Total organic carbon

Another critical section of the waste profile is the RCRA characterization information which includes specific waste definitions and codes.

No Standard Format

There is no universal standard waste profile form, which in itself implies certain risks. If critical fields are excluded or incomplete, you run the risk of having the waste shipment request rejected by the TSDF or experiencing EPA compliance issues. Also, as these forms are complex, training staff to fill them out correctly is time consuming.

How Waste Profile Software Helps Businesses in the Waste Services Industry

Waste profile generation places specific demands upon your waste service entity, such as:

  • Correct form type selection
  • Correct, complete and accurate form generation
  • Correct and accurate form completion
  • Knowledgeable staff
  • Staff time investment

Waste profile software addresses these concerns by automating the process online. Multiple forms and form fields are preloaded into the platform which makes for faster and more accurate completion. The advantages apply to every level of form preparation, from selection to completion to delivery.

How Waste Profile Software Works

The waste profile generating software is a component of a comprehensive waste management software platform built specifically for managing the business and operations of waste service companies. These tools help streamline and centralize a wide variety of business processes.

For instance, when you want to create a waste profile using the manifest software module of the PegEx Platform, you click on the “Waste Profile” button and are presented with a drop down list of options for multiple types of profiles to choose from. Instead of sorting through a bunch of files looking for the right form, everything is right there at your disposal.

Once you select the appropriate form, all important fields become visible for completion, including identifiers, such as generator and customer information as well as ID codes and numbers. For repeat customers, their data can be stored electronically and the form is completed automatically.

Next, all the waste characteristic fields are in front of you to fill in data or to click on the appropriate check-boxes. When compared to filling out the form manually, or even versus a spreadsheet, the time savings is significant.

Forms can be quickly downloaded in PDF format to be forwarded to the TSDF by email. Quick printing allows for a copy to be attached to the waste manifest so transporters leave with a complete and perfectly matched information stack.

Part Of A Broader Package of Solutions

The same technology that powers waste profile software, the PegEx Platform will also benefit other core business functions, such as:

  • Sales management – Provides insight into the sales pipeline and quota tracking. Includes rapid quote building tools.
  • Customer management – Improves customer relationships and provides centralized customer data across company teams.
  • Operations management – Tracks job progress and stores job-related documents, such as safety data sheets, waste profiles, and e-Manifests.
  • Finance tracking – Tracks job-related financial information, and integrates with accounting software and online invoice payment systems.

The end result is a centralized, streamlined business management command center. Similar advantages seen in waste profile documentation can be realized across the board to extend the benefit throughout your organization.

Cloud Advantage and The Digital Future

Business software packages of this sort that are installed on-premise, involve hardware and require specialized IT support. Plus the initial capital expenditure can be large. Conversely, cloud computing, business management platforms can be rolled out much faster and with no additional hardware or server installation. This reduces startup costs exponentially. Plus, the platform can be accessed via any Internet connection, making it ideal for today’s mobile workforce.

Additionally, system updates and maintenance are included in the software service packages which reduces your company’s overall IT work load. Creating a system from scratch requires specialized know-how and large amounts of capital. Even the largest firms typically outsource the work to software as a service (SaaS) providers.

Like every sector, the waste industry is being transformed by digital tools that accelerate business operations and improve decision making. Forward thinking companies are quickly leveraging these solutions to win more business.

Choose SaaS Providers With Intimate Sector Knowledge

The SaaS industry is one of the largest in the world, and the number of providers is nearly limitless. One of the reasons is that a one-size-fits-all solution does not exist. Every sector, including waste management and environmental services, has its own intricacies to consider.

The waste profile is one example where specific industry knowledge is required. Software is only a tool, and it must be tailored to fit the context. For this reason, waste management firms should seek solutions from providers intimately familiar with the waste sector, such as PegEx. This helps ensure that the software meets your specific regulatory and operational demands.

Improve your waste management company’s performance with the PegEx Platform business management software built specifically for the waste service industry.

Click here to request a free demo of the PegEx Platform.