The What, How and Why of Hazardous Waste Labels

For environmental services companies, hazardous waste labels fulfill several important requirements. First, the labels warn those handling the waste of potential danger by identifying container contents. Second, the waste label displays pertinent data, such as accumulation start date, EPA waste number, etc. Finally, hazardous waste labels fulfill the legal requirements of the Resource Conservation and Recovery Act (RCRA) regulations.

The EPA, DOT, state, and local governments all may have certain guidelines for hazardous waste labelling. Let’s take a closer look at how hazardous waste labels are used and how to streamline label preparation.

EPA Hazardous Waste Label Requirements

The EPA requires that waste generators mark hazardous waste containers with a capacity of 119 gallons or less with the following information:

“HAZARDOUS WASTE – Federal Law Prohibits Improper Disposal. If found, contact the nearest police or public safety authority or the U.S. Environmental Protection Agency.”

Other information is also required or considered to be industry standard, such as:

  • Accumulation start date
  • EPA Waste Number
  • DOT Proper Shipping Name
  • UA or NA Number
  • Generator Name, Address
  • EPA ID Number
  • Manifest Tracking Number
  • Profile Number
  • Drum Number

Additional data to include on labels can include the hazardous waste category according to characteristics, such as:

  • Flammable
  • Corrosive
  • Reactive
  • Toxic

Hazardous Waste Label Best Practices

When it comes to preparing hazardous waste labels, the industry best practices include:

  • All labels should be uniform in appearance and should be produced by the same method.
  • Personnel that prepare the hazardous waste labels should be properly trained.
  • Labels should be clear of stains and the print easily legible.
  • If containers are reused, old labels should be completely removed or blacked out.

Some companies have copies of blank hazardous waste labels that are filled out by hand or with a typewriter. The most common errors when preparing hazardous waste labels are typos, unreadable print, incorrect information, and incomplete labelling.

Automated methods are far more efficient than writing by hand or using a typewriter. Plus, the software helps avoid common errors. Let’s see how this works.

Automated Hazardous Waste Label Generation

PegEx hazardous waste label building and printing software can create accurate labels in a fraction of the time compared to manual methods. This works by implementing a business software platform that comes with preloaded label templates. Teams can fill out the label using a computer, and many of the fields get filled out automatically. Once the hazardous waste label is completed online, it can be printed quickly. This avoids any problems with sloppy handwriting, and it increases form data accuracy.

Once a label is generated, it can be saved into the system and be printed on demand. Minor modifications (dates, etc.) can be completed with a single mouse click on a drop-down menu or calendar.

Smart and Conditional Form Fields

In some cases, accurate form completion is more complex and depends on several conditions. For instance, you may want to indicate the pH of the waste. However, if it falls into the acidic range, the label should also indicate this waste characteristic.

Automated label creating software can automatically place a checkmark next to the “acidic” box if the pH is entered as being less than 7. This not only streamlines label preparation, but it also acts as a backup to avoid labelling errors.

Beyond the Hazardous Waste Label

The reality is that waste management business software can improve a waste company’s performance far beyond hazardous waste label generation. For instance, similar methods can be applied to the creation of other documents such as waste profiles and manifests. The end result is the optimization of many areas of work through digital tools, and improved documentation is just the start.

Take quote generation, for example. With automated tools, companies can send out quotes much faster and win more jobs. With these kinds of upgrades, it’s not unusual to see sales close percentages increase by 20%.

Larger Document Processes and Safety

The hazardous waste label is an important document, but it’s a small one. As mentioned earlier, more complex document generation, such as waste profiles and manifests, can also be automated. When these kinds of solutions are rolled out company wide, the savings of time and resources can be significant. Plus, it enables your company to scale easier as workflows are accelerated.

When biennial report times comes around, even more benefits can be realized with business management software. This is because all the documentation is housed centrally and digitally. It makes data retrieval and organization much easier. Plus, even in the event of computer loss, damage, or malfunction, all the data is safe since it can be stored in the cloud.

From Hazardous Waste Labels to Company Transformation

The reality is that in every sector, cloud-based software solutions have gained tremendous traction. This is due to the significant business advantages the platforms offer. For example, the ability to gain more control over customer accounts is a huge benefit. Instead of scattered files and papers – or relying on the memory of one employee – all customer data is in one place for easy analysis and access.

Customer relationship management (CRM) platforms are another component to waste business management software. CRM gives you access to current client status and history with just a few clicks. Now, when you communicate with any customer, all the information is right in front of you. This dramatically shortens problem solving time and eliminates redundancy.

Customers can even access portals to order new service, share documents, and pay invoices. Plus, it’s open and online every day, 24/7.

Begin the Journey

It may seem like we’ve come a long way from hazardous waste label generation, and it’s true. The reason is that although the labels are critical for hazardous waste generators and transporters, the potential benefit of the wider software solution is much greater. It’s nothing less than transforming your brand to remain competitive in the digital age.

Create and print Hazarous Waste Labels and business documents the easy way with the PegEx Platform. Get a FREE Demo by calling (888) 795-0728 or click on the button below.

* The featured image used in this post was taken by Cpl. Emmanuel Necoechea, Marine Corps Base Camp Pendleton, and can be viewed here.

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